Meeting:  The Annual General Meeting (AGM) will be held in person this year on Sunday, June 22, 2025 at 10 a.m. at the Burnt River Community Centre.  Members who are not able to attend in person are invite to complete the proxy form to vote on a number of matters that must be officially dealt with including the nomination of board members.  We encourage you to complete the proxy and submit by June 18th.  A reminder that there is only one vote per household. 

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Proxy:  The Proxy must be completed if you are not planning on attending the AGM in person. You will receive a link in your email to the Proxy to vote - please complete this by the deadline outlined. The primary email address of each FMLA account holder will be sent an email - only one vote per members cottage address. You must use this email to complete the vote. 

 

The FMLA’s new by-laws approved in 2024 stipulate that ten percent (10%) of the membership shall constitute a quorum for holding an AGM therefore it is imperative that you complete the proxy. The results of the proxy will be confirmed and tabulated prior to the meeting.  The results of the proxy will form the official vote and will be disclosed at meeting. 

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Documents to review: Please review the below documents in full.

The proxy will ask for your approval of these documents and comments where necessary. 

• 2024 Annual General Meeting minutes | DOWNLOAD

• Financial statements for the 2024 Fiscal Year| DOWNLOAD

• Balance Sheet & Profit Loss ending May 31, 2025 DOWNLOAD

• Draft Code of Behaviour DOWNLOAD

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Designated Voter:  Each member shall have one vote at the AGM, provided that their membership is in good standing prior to the vote.  Motions shall be determined by a simple majority of votes on a show of hands or at the discretion of the Chair, a ballot format. 

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​Questions:  Please direct any questions or concerns regarding the proxy questions or documents to fourmilelakeassocation@gmail.com